Keep in mind a resignation letter is totally optional. Here are some samples with alternative phrases that may help you out.

As a rule, keep your resignation letter short. A "reason for leaving" is optional and not necessary. You should however always include an "expression of appreciation," it goes a long way.

Stating that you are resigning and the effective date -- Sample Verbiage

Please consider this letter as my resignation as Regional Sales Manager, effective March 1, 2003.

I will be leaving my position as District Manager on August 31, 2003.

As we have discussed, I am offering my resignation as Area VP. I want to make the resignation effective date as convenient for you as possible, but no later than March 1 (BTW: two weeks is more than sufficient)

Express Appreciation for past training, experience and relationships - Sample Verbiage

The friendships I've developed here will be difficult to leave.

I appreciate your supervision and your genuine concern for my well-being and professional growth.

Your personal management style has allowed me just the flexibility I've needed in a job.

Your confidence in me through the years is one of the things I have valued most during my tenure here.

Thank you for such a pleasant association over the past two years. I have fond memories of you and the others on the staff.

Sample Letters On a Positive Note

Dear Mr. Smith:

Please accept my resignation as Area VP. I plan to leave my job here on September 30, 2003, taking a few days of annual leave just prior to that effective date.

You have treated me very well over the past three years. I won't forget the friendship and professional growth I've experienced as an employee here.

Sincerely,

 

Dear Malcolm:

After months of reviewing the outlook for the company in the wake of this economic downturn, I see no other alternative than to resign my position as Regional Sales Manager with IBM. Needless to say, after 3 years of service, this decision was not an easy one.

Please accept my resignation effective January 31, 2003, which is the end of my scheduled vacation. I will turn over all company materials and settle my accounts prior to that date. I look back on the experience gained and the friends made with much regard. The association with IBM has been a valued part of my life.

Good luck to you in the years to come.

Sincerely,